Event Rental Policies
Terms + Conditions
PARKING
Parking at Maker Exchange is valet only. Day time parking is $16 per vehicle – overnight parking is $28 per vehicle.
GUEST COUNT
Your final guarantee is due 3 business days prior to the event. At that point, it is possible to increase the guest count number but not reduce the number below your final guaranteed count. If guests exceed the guarantee, appropriate charges will be incurred.
BANQUET EVENT ORDER
In order to procure and prepare your food and beverage banquet order, all menu selections are due four weeks prior to the start of the program. Our team will provide copies of banquet event orders (BEOs), to which additions or deletions can be made. When the BEOs are finalized, copies must be signed and returned to the event manager ten business days before the start of the function.
OUTSIDE VENDORS
As a policy of Maker Exchange, all vendors contacted by our clients must follow the venue’s procedures at all times, including appropriate times to set-up and strike your function, loading dock hours, fire codes, noise limitations, etc. Contact names must be given to the Event Manager’s office for each vendor. Maker Exchange will not be responsible for any items brought into the venue by contacted vendors. All third party vendors need to have proof of insurance.
ALLERGIES / DIETARY RESTRICTIONS
Please let your Event Manager know of any guests with allergies or dietary restrictions at the 3 business-day guarantee. Please tell your Event Manager how the guests will be identified at the event, and how many are in attendance. It is the client’s responsibility to provide Menu Cards for these individuals.
ALCOHOLIC BEVERAGES
No alcoholic beverages may be brought into Maker Exchange for a banquet function.
SECURITY
Maker Exchange shall not assume responsibility for damage or loss of any merchandise or articles brought into the venue.
SERVICE CHARGE + SALES TAX
22% taxable service charge and current sales tax applies to all charges, including food, beverage, meeting room rental, rental items and audio-visual fees. Taxes are subject to change. TN State Liquor Tax is currently 24.25%
FOOD + BEVERAGE MINIMUM
A food and beverage minimum is the total amount to be spent on food and beverages, prior to tax and service charge, in order to reserve the desired event space. The minimum is not a package price or a reflection of your guaranteed guest count. All menu per person prices will remain the same. Your food and beverage minimum can be achieved in any combination of food or beverage selections.
MENU TASTING
Once a contract is signed, we will be delighted to set up a time for a menu tasting (up to 4 guests), recommended within 90 days prior to your wedding. Your Maker Exchange Event Professional will discuss a convenient time during the planning phase, scheduled Monday through Friday during non-peak meal hours. Cocktail items are not included during your tasting.
DÉCOR + ENTERTAINMENT
Your event at Maker Exchange will include white linens with coordinating cotton napkins, banquet chairs and tables, and votive candles per rental agreement. Up lighting is available on site, provided by A Video Company, at an additional cost. Any special décor, such as upgraded linens, centerpieces, rentals or entertainment may be consulted with your Event Manager or provided by a vendor of your choice.
AUDIO VISUAL EQUIPMENT
State-of-the-art audio-visual equipment and lighting can be arranged through A Video Company, Scott Bumpas. Current tax and service charge apply. Should your event require additional electrical power, fees will apply according to the amount of additional power required.